Alumni Resource Book
Alumni Association   •   Truman State University    •   Kirksville, Missouri

TABLE OF CONTENTS

1. Introduction

2. Contacts

Chapter & Club
Alumni Board of Directors
University Contact Info

3. Chapter/Club Management

Purpose
Structure
General Administrative Info
Tips for Successful Chapters & Clubs
Working with Volunteers
Working with the University
Planning for Officer Succession
Honor Chapter Structure & Points System
Sample Alumni Survey

4. Membership

Benefits of Chapter Membership
How to Build Chapter Membership

 5. Communications

Chapter Communications
Chapter Email Accounts

Social Media Best Practices 

Sample Membership Letters
Miscellaneous Communications Samples

6. Event Planning

Organizing & Planning Events
Banquet Planning
Care Package Event
College Fair Program
Freshmen Send-Off
Golf Tournaments
Member-at-Large Events: Tailgate
Silent Auction
Other Event Suggestions
Listing of All 2011 Alumni Events

 7. Marketing Alumni Events

Guidelines for Submitting Event Info to the University
   ALUMNI EVENT SUBMISSION FORMS
    
-Online Event Form
     -Printer-friendly Event Form (PDF file)

8. Scholarships

Establishing a Foundation Scholarship
Current Chapter Scholarships & Criteria
Sample Scholarship Appeal Pieces
Sample Thank-You Note to Donor

 
 

Alumni Association
Truman State University
McClain Hall 205
100 E. Normal
Kirksville, Missouri 63501-4221
Telephone: (800) 452-6678 or (660) 785-4133

E-mail: alumni@truman.edu
Web Site: http://alumni.truman.edu


3. Chapter/Club Management: 
    Honor Chapter Structure & Points System

        Revised: JANUARY 2012

Print Honor Points Worksheet

Minimum Requirements: 
 

  • Submit membership letter to Alumni Relations as requested.

  • Submit budget reports to Alumni Relations as requested.

  • Submit event reports to Alumni Relations as requested.

  • Hold at least one executive board meeting per year and circulate the minutes (include Alumni Relations).

  • Host social events to promote the interest and welfare of alumni and students; provide opportunities for Truman alumni to become acquainted; encourage social and professional camaraderie among alumni; provide opportunities to support the University.

 

Honor Status Levels & Monetary Awards

Each chapter that completes the minimum requirements and reaches an honors level will receive a certificate of recognition at the Alumni Leadership Conference held on campus each year during Homecoming and is entitled to the following monetary award based on total alumni population in designated chapter area:

 

Bronze
Level

Silver
Level

Gold
Level

Diamond
Level

100-140 points

145-200 points

205-325 points

330+ points

$200

$350

$500

$600


Honor points may be earned for the following:

Requirements to qualify for a major event: 
Over five alumni in attendance; minor event: five or fewer in attendance. 
Further evaluations may be made by the Director of Alumni Relations.

Print Honor Points Worksheet

Activity

Requirements

Points Per

Max Points

Chapter Board Meeting

Circulate minutes from meeting and cc: Director and Coordinator of Alumni Relations

5

20

Major Social Event: 
(banquet, freshman send-off, golf tournament,  sporting event, cultural event, etc.)

Notify Office of Advancement to publicize event at least six to eight weeks prior to the event.

15

n/a

Major Fundraising Event

Collaborate with the Office of Advancement to plan, organize and promote event

20

20

Informal Social Gathering (happy hours, networking events)

Notify Office of Advancement to publicize event at least four weeks prior to the event.

5

n/a

Major Service/Student Project: 
(care packages, intern welcome event, graduation gifts)

Notify Office of Advancement to publicize event at least four weeks prior to the event.

10

n/a

Minor Service/Student Project:
(community service projects, college fairs)

Event approved by Director or Coordinator of Alumni Relations, notify Alumni Relations to publicize event at least four weeks prior to event.

5

n/a

Major Communications:
(invitations, letters, etc.
Please not this does not include membership mailing sent by Truman Office of Advancement)

Sent via US Postal Service at least to all current members.  Send a copy to Director of Alumni Relations. Mailings should be approved by Director of Alumni Relations prior to mailing—to proof and check logo usage.

10

n/a

Chapter Newsletter

Sent via US Postal Service or email.  Send an electronic copy to Director of Alumni Relations. Content should be approved prior to mailing.

15

n\a

Minor Communication
(Email)

Send to Director of Alumni Relations.  Email will be sent via their office but should be written by chapter.  

5

30

Maintain an updated and current chapter Web site

Keep current with schedule of events, contact info of officers, updated several times per year, checked quarterly by Alumni Relations.

10

10

Points for membership

90% of goal

10

10

Points for membership

100% of goal

20

20

Points for membership

110% of goal

30

30

Points for membership

120% of goal

40

40

Alumni Leadership Conference

Chapter representative to attend

5 per person

20

Alumni Board Retreat

Board member or chapter representative to attend

10

10

 

Print Honor Points Worksheet