Alumni Resource Book
Alumni Association   •   Truman State University    •   Kirksville, Missouri

TABLE OF CONTENTS

1. Introduction

2. Contacts

Chapter & Club
Alumni Board of Directors
University Contact Info

3. Chapter/Club Management

Purpose
Structure
General Administrative Info
Tips for Successful Chapters & Clubs
Working with Volunteers
Working with the University
Planning for Officer Succession
Honor Chapter Structure & Points System
Sample Alumni Survey

4. Membership

Benefits of Chapter Membership
How to Build Chapter Membership

 5. Communications

Chapter Communications
Chapter Email Accounts

Social Media Best Practices 

Sample Membership Letters
Miscellaneous Communications Samples

6. Event Planning

Organizing & Planning Events
Banquet Planning
Care Package Event
College Fair Program
Freshmen Send-Off
Golf Tournaments
Member-at-Large Events: Tailgate
Silent Auction
Other Event Suggestions
Listing of All 2011 Alumni Events

 7. Marketing Alumni Events

Guidelines for Submitting Event Info to the University
   ALUMNI EVENT SUBMISSION FORMS
    
-Online Event Form
     -Printer-friendly Event Form (PDF file)

8. Scholarships

Establishing a Foundation Scholarship
Current Chapter Scholarships & Criteria
Sample Scholarship Appeal Pieces
Sample Thank-You Note to Donor

 
 

Alumni Association
Truman State University
McClain Hall 205
100 E. Normal
Kirksville, Missouri 63501-4221
Telephone: (800) 452-6678 or (660) 785-4133

E-mail: alumni@truman.edu
Web Site: http://alumni.truman.edu


3. Chapter/Club Management: Planning for Officer Succession 
 

A successful chapter is usually the result of dedicated officers.  Many officers are happy to serve for several years, but when they become too busy with other endeavors, it is usually good for “new individuals” to take over the leadership of the chapter.  It is better for the officers to find replacements for themselves than to stay in charge and not do a good job. 

 

For many chapters, the succession process is as simple as having an agreement that officers who do not wish to continue another term recruit their replacement.  The replacement should be someone who has been involved and someone who the other officers approve of.  It usually works well for new officers to join experienced officers rather than to have a whole new set of officers all at once.  In this case, a chapter does not have formal elections and officers do not change annually, but only when there is a vacancy.

 

Officers should continually make it known to their members that those who would like to serve as an officer or lead a committee should contact one of the officers. 

 

Committee chairman positions are an excellent way to incorporate new people into a chapter.  Committees can be permanent (i.e., publicity and promotion) or ad hoc (i.e., chapter banquet) and therefore new leaders can choose the level of commitment they want to assume.

 

An official nominating committee and annual elections may be a more formal part of the process to select new officers.  Regardless, it is important that current officers feel comfortable that the next person in line to serve is qualified and will do a good job.