Alumni Resource Book
Alumni Association   •   Truman State University    •   Kirksville, Missouri

TABLE OF CONTENTS

1. Introduction

2. Contacts

Chapter & Club
Alumni Board of Directors
University Contact Info

3. Chapter/Club Management

Purpose
Structure
General Administrative Info
Tips for Successful Chapters & Clubs
Working with Volunteers
Working with the University
Planning for Officer Succession
Honor Chapter Structure & Points System
Sample Alumni Survey

4. Membership

Benefits of Chapter Membership
How to Build Chapter Membership

 5. Communications

Chapter Communications
Chapter Email Accounts

Social Media Best Practices 

Sample Membership Letters
Miscellaneous Communications Samples

6. Event Planning

Organizing & Planning Events
Banquet Planning
Care Package Event
College Fair Program
Freshmen Send-Off
Golf Tournaments
Member-at-Large Events: Tailgate
Silent Auction
Other Event Suggestions
Listing of All 2011 Alumni Events

 7. Marketing Alumni Events

Guidelines for Submitting Event Info to the University
   ALUMNI EVENT SUBMISSION FORMS
    
-Online Event Form
     -Printer-friendly Event Form (PDF file)

8. Scholarships

Establishing a Foundation Scholarship
Current Chapter Scholarships & Criteria
Sample Scholarship Appeal Pieces
Sample Thank-You Note to Donor

 5. Communications

Chapter Communications
Electronic Communications

Social Media Best Practices

Sample Membership Letters
Miscellaneous Communications Samples

6. Event Planning

Organizing & Planning Events
Banquet Planning
Care Package Event
College Fair Program
Freshmen Send-Off
Golf Tournaments
Member-at-Large Events: Tailgate
Silent Auction
Other Event Suggestions

  7. Marketing Alumni Events

Guidelines for Submitting Event Info to the University
  ALUMNI EVENT SUBMISSION FORMS
 
   -Online Event Form
     -Printer-friendly Event Form (PDF file)

8. Scholarships

Establishing a Foundation Scholarship
Current Chapter Scholarships & Criteria
Sample Scholarship Appeal Pieces
Sample Thank-You Note to Donor

 
 

Alumni Association
Truman State University
McClain Hall 205
100 E. Normal
Kirksville, Missouri 63501-4221
Telephone: (800) 452-6678 or (660) 785-4133

E-mail: alumni@truman.edu
Web Site: http://alumni.truman.edu


8. Scholarships:  Sample Scholarship Appeal Pieces

[Sample #1]
The Mid-Atlantic Alumni Chapter is pleased to announce the formation of the:

 

Truman State University Washington DC Intern Scholarship

 

Please join us in supporting this new scholarship for Truman State University students.  This scholarship fund will assist students who are chosen by the University to participate in an internship program in Washington, D.C.  The scholarship will be endowed when it reaches $10,000 and will be awarded annually to assist students with expenses incurred by participating. 

 

We would like to thank an anonymous donor for a lead gift of over $1,000 to kick-off the campaign.

Everyone can join the President’s Club!  All gifts are tax-deductible and will be used to build the endowment for this scholarship.  Your gift will be recognized in the program for next year’s scholarship dinner.  In addition, donors who make gifts of $500 or more to Truman State University will be recognized as members of the John R. Kirk Society.  Please join your fellow Truman State University alumni in helping to continue the Truman / Washington DC connection!

_____________________________________________________________________

 

I / WE WISH TO MAKE A GIFT TO THE WASHINGTON DC INTERN SCHOLARSHIP!

 

Please accept this gift of:

___ $1000  The Truman Club             ___ $50  The Grant Club        ___ $5  The Lincoln Club

___ $500     The McKinley Club          ___ $20  The Jackson Club    ___ $2  The Jefferson Club

___ $100     The Franklin Club            ___ $10  The Hamilton Club   ___ $1  The Washington Club

                        or I would like to make a gift of $__________________

 

___   Check enclosed.  Make checks payable to the Truman State University Foundation.  Please enclose separate checks if you are also sending payment for the dinner.

 

Circle:  MasterCard   Visa   Discover   ______________________________________ Exp. ________

___  I/My spouse works for a matching gift company.  The form is enclosed. 

_____________________________________________________________________________

Name                                                                            Spouse

____________________________________________________________________________

Address

____________________________________________________________________________

City                                                                              State                            Zip

____________________________________________________________________________


 

[Sample #2]


 Name

Address

City, State  Zip

 

Dear Name: 

 

I want to take this opportunity to thank you for your generous support of Truman.  As the president of the Chicago Alumni Chapter and a member of the Truman Alumni Association Board of Directors, I understand how important alumni gifts are to Truman.  Truman’s great value is due in no small part to our amazing alumni and friends and their loyal support. 

 

As a strong supporter of Truman, I am writing to you because I need you to join me in a very important cause.  Many of the Truman State University Alumni Chapters have established scholarships to benefit the students from their area.  The Chicago Alumni Chapter wants to provide that same support for its students.  As a result, we are preparing to launch a campaign to raise $10,000 to endow the Chicago Alumni Chapter Scholarship.  The Scholarship will benefit Chicago area students who meet the following criteria:

 

             A student who is entering his or her Junior or Senior year, and

             A student who has high academic standing, and

             A student who displays strong leadership skills

 

In early October, a member of the Chicago Alumni Chapter Scholarship Steering Committee will contact you.  I hope that you will consider joining this effort by pledging $100 to the Scholarship.  Your gift will help us raise the $3,000 lead gift that we need to launch this scholarship campaign.

 

Thank you in advance,

 

__________________________
President, Chicago Alumni Chapter
Member, Truman Alumni Association Board of Directors

 


[Sample #3]

Sample scholarship Direct Mail PIece 
alumni chapter membership mailing

 

CLICK HERE to View PDF file
 


[Sample #4]
 

Sample scholarship inserts from
alumni chapter membership mailing

 

CLICK HERE to View PDF file

 

 


[Sample #5]

Sample scholarship Precall Postcard

 

CLICK HERE to View PDF file