Alumni Resource Book
Alumni Association   •   Truman State University    •   Kirksville, Missouri


1. Introduction

2. Contacts

Chapter & Club
Alumni Board of Directors
University Contact Info

3. Chapter/Club Management

General Administrative Info
Tips for Successful Chapters & Clubs
Working with Volunteers
Working with the University
Planning for Officer Succession
Honor Chapter Structure & Points System
Sample Alumni Survey

4. Membership

Benefits of Chapter Membership
How to Build Chapter Membership

 5. Communications

Chapter Communications
Chapter Email Accounts

Social Media Best Practices 

Sample Membership Letters
Miscellaneous Communications Samples

6. Event Planning

Organizing & Planning Events
Banquet Planning
Care Package Event
College Fair Program
Freshmen Send-Off
Golf Tournaments
Member-at-Large Events: Tailgate
Silent Auction
Other Event Suggestions
Listing of All 2011 Alumni Events

 7. Marketing Alumni Events

Guidelines for Submitting Event Info to the University
-Online Event Form
     -Printer-friendly Event Form (PDF file)

8. Scholarships

Establishing a Foundation Scholarship
Current Chapter Scholarships & Criteria
Sample Scholarship Appeal Pieces
Sample Thank-You Note to Donor


Alumni Association
Truman State University
McClain Hall 205
100 E. Normal
Kirksville, Missouri 63501-4221
Telephone: (800) 452-6678 or (660) 785-4133

Web Site:

8. Scholarships:  Sample Thank-You Note from Chapter to Donor

Dear Name (I include spouse if applicable):


I want to thank you so much for your recent gift of $50 to the Chicago Alumni Chapter Scholarship.  With your help, we are going to make the difference in the lives of many Chicago area students.  As President of the Chicago Alumni Chapter, I know the importance of alumni support and I really appreciate your kindness and generosity. 


We are hoping to get the scholarship endowed in one year.  We will be sure to notify you when the scholarship is endowed.  I also hope that you will consider membership in the Chicago Alumni Chapter.  It is a great way to reconnect with the University and socialize with Truman alumni in your area.  (OR if they renewed their membership….I also want to thank you for your membership in the Chicago Alumni Chapter.  I look forward to visiting with you at one of the upcoming events.)


Again, thank you so much for your support. 




(Title or Office)