Alumni Resource Book
Alumni Association   •   Truman State University    •   Kirksville, Missouri


1. Introduction

2. Contacts

Chapter & Club
Alumni Board of Directors
University Contact Info

3. Chapter/Club Management

General Administrative Info
Tips for Successful Chapters & Clubs
Working with Volunteers
Working with the University
Planning for Officer Succession
Honor Chapter Structure & Points System
Sample Alumni Survey

4. Membership

Benefits of Chapter Membership
How to Build Chapter Membership

 5. Communications

Chapter Communications
Chapter Email Accounts

Social Media Best Practices

Sample Membership Letters
Miscellaneous Communications Samples

6. Event Planning

Organizing & Planning Events
Banquet Planning
Care Package Event
College Fair Program
Freshmen Send-Off
Golf Tournaments
Member-at-Large Events: Tailgate
Silent Auction
Other Event Suggestions

  7. Marketing Alumni Events

Guidelines for Submitting Event Info to the University
   -Online Event Form
     -Printer-friendly Event Form (PDF file)

8. Scholarships

Establishing a Foundation Scholarship
Current Chapter Scholarships & Criteria
Sample Scholarship Appeal Pieces
Sample Thank-You Note to Donor


Alumni Association
Truman State University
McClain Hall 205
100 E. Normal
Kirksville, Missouri 63501-4221
Telephone: (800) 452-6678 or (660) 785-4133

Web Site:

3. Chapter/Club Management:  Tips for Successful Chapters & Clubs


•  Conduct regular business meetings of the executive board.

•  Submit all meeting minutes to the Office of Advancement.

•  Create an annual plan of events – schedule at least four events per year.

•  Develop interesting and varied programs.

•  Keep abreast of alumni changes in chapter area.

•  Share successes with other chapters.

•  Report all activities to the Office of Advancement.

•  Give away Truman door prizes (available from the Office of Advancement) at events.

•  Recognize and reward outstanding work within the chapter.

•  Keep a positive attitude.

•  Maintain a constant focus for the purpose of the chapter.

•  Seek new chapter growth continuously.

•  Emphasize creativity.

•  Remain informed of University events and changes.

•  Serve as goodwill ambassadors of the University.


•  Establish an executive board.

•  Work with the Office of Advancement to notify local alumni of club formation.

•  Submit list of event attendees to the Alumni Office

•  Hold two events per year.  Start with an event in this book and contact the contributor with any questions you may have.

•  Give away Truman door prizes (available from the Office of Advancement) at events.