Alumni Resource Book
Alumni Association   •   Truman State University    •   Kirksville, Missouri

TABLE OF CONTENTS

1. Introduction

2. Contacts

Chapter & Club
Alumni Board of Directors
University Contact Info

3. Chapter/Club Management

Purpose
Structure
General Administrative Info
Tips for Successful Chapters & Clubs
Working with Volunteers
Working with the University
Planning for Officer Succession
Honor Chapter Structure & Points System
Sample Alumni Survey

4. Membership

Benefits of Chapter Membership
How to Build Chapter Membership

 5. Communications

Chapter Communications
Chapter Email Accounts

Social Media Best Practices

Sample Membership Letters
Miscellaneous Communications Samples

6. Event Planning

Organizing & Planning Events
Banquet Planning
Care Package Event
College Fair Program
Freshmen Send-Off
Golf Tournaments
Member-at-Large Events: Tailgate
Silent Auction
Other Event Suggestions

  7. Marketing Alumni Events

Guidelines for Submitting Event Info to the University
 ALUMNI EVENT SUBMISSION FORMS
 
   -Online Event Form
     -Printer-friendly Event Form (PDF file)

8. Scholarships

Establishing a Foundation Scholarship
Current Chapter Scholarships & Criteria
Sample Scholarship Appeal Pieces
Sample Thank-You Note to Donor

 
 

Alumni Association
Truman State University
McClain Hall 205
100 E. Normal
Kirksville, Missouri 63501-4221
Telephone: (800) 452-6678 or (660) 785-4133

E-mail: alumni@truman.edu
Web Site: http://alumni.truman.edu


3. Chapter/Club Management:  Working with Volunteers  
 

One of the most important elements of a successful alumni chapter is maintaining a strong volunteer base.  The focus on volunteer satisfaction and enthusiasm are the keys to recruiting new members and generating fresh initiatives within the organization.  Some proven effective techniques for dealing with volunteers are:

  • Select interested individuals who display a desire in working toward growth and success in an organization.
     

  • Point out the importance of volunteer participation–how their efforts fit into the mission of the University.
     

  • Always have a purpose for a meeting or visit.
     

  • Keep meeting focused.  Agendas are very helpful in creating a base for organization.
     

  • Allow volunteers to take the initiative when possible.  This technique helps to empower the individual volunteer and strengthens the organization.
     

  • Utilize all volunteers that are recruited.